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Europa Club – Committee Job Descriptions
Chair
Main Purpose and Scope of Role
- Lead the Committee, guide discussions constructively, and ensure smooth day-to-day operation of Club affairs.
Duties and Key Responsibilities
- Provide leadership in shaping the Club’s strategy, ensuring it reflects our values, priorities, and the needs of our members.
- Chair all Committee meetings and the AGM.
- Guide discussions toward outcomes acceptable to the Committee and aligned with Club aims.
- Stay informed on matters affecting the Club and initiate discussion or action when appropriate.
- Make minor day-to-day decisions with minimal financial impact to maintain smooth operations, subject to later Committee review and approval.
- Act as signatory of last resort if the Treasurer is incapacitated.
- Handle queries or complaints not clearly assigned to another officer.
Secretary
Main Purpose and Scope of Role
- Provide administrative leadership and act as the Club’s primary point of contact.
Duties and Key Responsibilities
- Sign the Club Charter annually (if activated), in accordance with LAA Member Club Regulations (MCR) 2.1.1.
- Submit the Annual Report to the LAA by 1 February (MCR 5.5).
- Manage the Club Constitution in line with MCR 4.1; changes only at the AGM
- Provide administrative services to the Club.
- Host the Zoom AGM, support the Chair and Treasurer, take minutes, record actions, and document voting results.
- Serve as co-host administrator for Zoom meetings.
- Attend the LAA AGM and Strut/Type Club LAA meetings.
- Act as a point of contact for members.
- Schedule committee meetings and prepare agendas with the Chair and other members.
- Produce action-oriented minutes from committee meetings.
- Maintain the Club’s web pages (MCR 5.7.3) and coordinate with the magazine editor to ensure aligned communication channels.
- Administer Club trophies and awards.
- Validate LAA Wings Award applications on behalf of the LAA.
- Maintain Club archives.
- Support the Membership Secretary when a member lapses or dies, including written communication.
- Send welcome packs to new members.
- Act as signatory of last resort if the Treasurer is incapacitated (migrating to the Chair in 2024).
General Responsibilities
- Stay informed on general aviation matters affecting members and relay relevant information.
- Provide articles to the Europa Flyer Editor.
- Promote the Club’s aims during European flying activities.
- Encourage new members to join the Club.
- Maintain good relationships with LAA administrative staff.
- Apply personal skills to support the Committee’s effectiveness.
Safety Officer
Main Purpose and Scope of Role
- Promote all aspects of safety across Club activities, both operational and organisational.
Duties and Key Responsibilities
- Ensure safe operation of aircraft in the air and on the ground.
- Promote safety standards in hangars and workshops.
- Discuss safety implications of any Europa accident or incident, whether actual or potential.
- Work with the LAA where appropriate to develop and maintain safe operating procedures and airworthiness practices.
- Write safety-related articles for the Europa Flyer.
- Support the Deputy Safety Officer (Flying).
- General Responsibilities
Encourage new members to join the Club. - Apply personal skills to enhance Club activities.
Treasurer
Main Purpose and Scope of Role
- Oversee the Club’s financial affairs, ensuring legality, constitutional compliance, and sound accounting practice.
Duties and Key Responsibilities
- Maintain proper financial records and effective financial procedures.
- Produce financial reports, returns, and accounts, and arrange audits.
- Monitor and report on the Club’s financial health to the Committee and at the AGM.
- Liaise with Committee members to ensure financial viability.
- Work with the Membership Secretary to update records following subscription receipts.
- Keep book-keeping up to date.
- Oversee annual cash-flow projections.
- Maintain financial control across all Club activities.
- Liaise with the Mods Secretary to track and value Club assets.
- Manage and invoice advertisers and set advertising rates.
- Before a regulated event, review MCR 5.6.7 on Accident Liability and Claims Management.
General Responsibilities
- Encourage new members to join the Club.
- Apply personal skills to enhance Club activities.
MODs Secretary
Main Purpose and Scope of Role
- Support members with approved modifications, maintain accurate modification information, and manage specialist Club tools.
Duties and Key Responsibilities
- Assist, when endorsed by the Committee, with progressing existing builder modifications to Standard Mod status through liaison with LAA Engineering. (This is to reduce costs and ease implementation for members; the MODs Sec does not create MODs.)
- Ensure modification information for all Europa factory variants is accurate, up to date, and accessible via the Club website.
- Manage the Club’s specialist Tool Cache, including day-to-day member loans.
General Responsibilities
- Encourage new members to join the Club.
- Apply personal skills to enhance Club activities.
Editor – Europa Flyer Main Purpose and Scope of Role
- Produce the Club’s full-colour magazine at a frequency determined by the Committee.
Duties and Key Responsibilities
- Collect and collate articles from members and other sources.
- Lay out artwork and articles using desktop-publishing software.
- Maintain a consistent house style across all Club publications.
- Suggest topics and stories relevant to the Europa marque.
- Encourage member contributions (photos, stories, technical pieces, safety articles).
- Set publication standards aligned with Club aims.
- Work with Committee members to attract and retain advertisers.
- Produce print-ready magazine files.
- Approve proof copies before printing.
- Prepare digital versions suitable for the web archive.
General Responsibilities
- Encourage others to sub-edit recurring sections.
- Plan for succession in the editorial role.
- Encourage new members to join the Club.
- Apply personal skills to enhance Club activities.
Data Protection Officer (DPO) Main Purpose and Scope of Role
- Ensure that the Europa Club handles members’ personal information responsibly, securely, and in full compliance with UK GDPR and all applicable local regulations.
Duties and Key Responsibilities
- Oversee how data is collected, stored, and used across all Club activities.
- Oversee the Club’s compliance with GDPR and its own Privacy Policy.
- Advise the Committee on good data‐handling practice.
- Act as the main contact for member data requests (access, correction, erasure, consent changes).
- Maintain records of data‐processing activities and retention schedules.
- Ensure secure storage and controlled access to membership information.
- Review Club processes and forms to ensure ongoing compliance.
- Communicate updates to members when data‐protection policies change.
General Responsibilities
- Encourage new members to join the Club.
- Enhance the effectiveness of Club activities.
Membership Secretary
Main Purpose and Scope of Role
- Ensure that the Europa Club maintains an accurate, secure, and well-managed Membership Database, and provide clear support to members and the Committee on all membership-related matters.
Duties and Key Responsibilities
- Act as the main point of contact for membership data queries and requests.
- Ensure secure storage and controlled access to all membership information.
- Moderate members’ presence in the WhatsApp Group, ensuring appropriate oversight and communication standards.
General Responsibilities
- Encourage new members to join the Club.
- Enhance the effectiveness of Club activities.
Deputy Safety Officer & Events Secretary Main Purpose and Scope of Role
- Promote high standards of safety across all Europa Club activities and provide operational support to the Safety Officer in relation to flying and organised events.
Duties and Key Responsibilities
- Guide the Club on good airmanship and safe operating practice, especially where the post‐holder is a qualified instructor.
- Support the safe operation of aircraft both in the air and on the ground.
- Promote safety standards within hangars and workshops.
- Review and discuss the safety implications of any Europa accident, incident, or near‐miss, whether actual or potential.
- Work with the LAA, where appropriate, to develop and maintain safe operating procedures and airworthiness practices.
- Contribute safety‐related articles and updates for the Europa Flyer.
- Provide direct support to the Safety Officer in delivering the Club’s safety programme and initiatives.
- Assist with planning and coordinating Club events to ensure they are conducted safely and in line with Club procedures.
General Responsibilities
- Encourage new members to join the Club.
- Enhance the effectiveness of Club activities.
Country Representatives
Main Purpose and Scope of Role
- Represent the interests of Europa owners and builders within their respective countries, providing local knowledge, support, and liaison with the Committee.
Duties and Key Responsibilities
- Maintain awareness of national regulatory requirements relevant to Europa aircraft and advise the Committee where these differ from UK practice.Share specialist knowledge of flying, operating, and maintaining Europas within their region.
- Act as an information hub for their region, including establishing a native-language sub-group where appropriate.
- Provide local insight on issues affecting members, including operational, regulatory, and community matters.
- Support the Committee by relaying country-specific concerns, developments, and opportunities.
General Responsibilities
- Encourage new members to join the Club.
- Enhance the effectiveness of Club activities.
Parts Database Tool Administrator
Main Purpose and Scope of Role
- Oversee the maintenance, accuracy, and usability of the Europa Club Parts Database, ensuring members have reliable access to essential parts information.
Duties and Key Responsibilities
- Keep the Parts Database up to date, accurate, and easy to navigate.
- Verify and update part details in collaboration with members and technical specialists.
- Monitor the database for errors or outdated information and apply timely corrections.
- Provide guidance to members on effective use of the database.
- Maintain appropriate records of updates and changes to support continuity and long-term stewardship.
General Responsibilities
- Encourage new members to join the Club.
- Enhance the effectiveness of Club activities.
WhatsApp Group Administrator
Main Purpose and Scope of Role
- in line with Club policies and good data-handling practice.
- Ensure the Europa Club WhatsApp Group remains a safe, well-managed, and constructive space for member communication.
Duties and Key Responsibilities
- Manage membership of the WhatsApp Group, ensuring only eligible members have access.
- Maintain appropriate standards of conduct and moderate discussions when required.
- Work with the Data Protection Officer to provide guidance to members on suitable use of the group and basic privacy considerations.
- Raise any issues or concerns with the Committee when necessary.
General Responsibilities
- Encourage new members to join the Club.
- Enhance the effectiveness of Club activities.
Website Liaison Officer
Main Purpose and Scope of Role
- Act as the Club’s point of contact with the website maintenance company (currently The Web Workshop) to ensure the Europa Club website remains accurate, functional, and up to date.
Duties and Key Responsibilities
- Coordinate content updates and technical requests with the maintenance company.
- Monitor the website for errors or outdated information and request corrections.
- Relay website issues or proposed improvements to the Committee.
- Provide the company with clear, accurate content and instructions on behalf of the Committee.
General Responsibilities
- Encourage new members to join the Club.
- Enhance the effectiveness of Club activities.
President
Honorary Position
Main Purpose and Scope of Role
Provide an honorary figurehead for the Europa Club, offering support, continuity, and representation at the discretion of the membership.
A person of suitable standing may be proposed, seconded and elected as President of the Club at the AGM. The President is entitled to attend Committee meetings and, if willing, may continue in office subject to annual re-election.
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Legacy Job Decriptions follow: Will shortly archive
